Best Waste Management Software – Reviews & Comparisons

May 26, 2023
8 min read

Businesses in the waste and recycling industries often find themselves stuck in inefficient processes when it comes to managing their day-to-day operations. However, most waste haulers don't always have access to affordable or easy-to-use tools to help them run their businesses efficiently. That's why having a proper waste management software, like Basestation, is essential for any business in the waste industry.

Waste management software can help your business in many ways – it can make your business more productive by allowing you to do a lot more with a lot less. Whether it is automating mundane tasks (freeing up your time), optimizing routes (reducing fuel and mileage costs), tracking inventory (turning over containers more frequently), or streamlining billing (ensuring you get paid), software can take on the responsibilities of multiple people in your office, but only for a fraction of the cost of adding additional employees. All these benefits contribute to the bottom line and allow you to maximize profitability.

In this guide, we cover:

  • What is Waste Management Software?
  • Types of Software for Waste Management
  • Users of Waste Management Software
  • Benefits of Waste Management Software
  • Top Waste Management ERP Platforms
  • Important Features of Waste Management Software

What is Waste Management Software?

Waste management software is industry-specific management software for the waste industry that allows companies to manage their entire businesses from one, centralized system. This type of software is designed to save you time, keep you organized, and reduce administrative headaches.

More specifically, waste management software is technology used to efficiently manage, store, and analyze data related to waste management. It helps companies in the waste and recycling industry improve logistics, optimize routes, plan collection schedules, track assets, and bill customers efficiently. It also enables companies to track waste items, check compliance records, analyze costs, and more.

Waste management software is key for optimizing your operations and improving efficiencies; this type of software can help you:

  • Improve operational efficiencies
  • Schedule waste transportation and storage
  • Conduct real-time monitoring of the waste transportation process
  • Generate reports on collected waste
  • Track waste streams, locations, and resources
  • Monitor hazardous materials/waste
  • Apply regulations to manage regulated waste
  • Record financial information related to waste management
  • Create custom reports on operational data
  • Achieve compliance with environmental regulations
  • Implement strategies to recycle or reuse materials

Many waste management platforms are built on cloud-based systems, making them easy to access and use. They also allow you to send electronic records (such as manifests) for regulatory compliance.

Types of Software for Waste Management

There are different types of software that are used in waste management. These include:

Waste Management ERP Software

This type of software provides an end-to-end solution for waste management businesses. It covers areas like waste collection, disposal, recycling, and billing. The software integrates various business processes – enabling enhanced tracking, optimization, and reporting.

Route Optimization Software

Route optimization software helps to optimize waste collection routes, reducing fuel consumption and improving operational efficiencies. It uses GPS and advanced algorithms to plan the most effective routes for waste collection vehicles.

Asset Tracking Software

Asset tracking software enables companies to know exactly where their assets are and how long they've been at a location to ensure they don't go missing or sit idle for too long.

Waste Tracking Software

This type of software allows waste management companies to track the waste from the point of collection to disposal or recycling. It helps to ensure compliance with regulations and provides an audit trail.

Waste Classification Software

Waste needs to be classified according to its type for effective management and disposal. This software automates the process, sometimes using AI and machine learning algorithms to identify and classify different waste streams.

Waste Reporting Software

This software helps to generate various reports related to waste generation, collection, disposal, recycling, and more. It can be useful for internal management as well as regulatory compliance.

Waste Billing & Customer Management Software

This software simplifies the billing process and helps to manage customer data. It automates invoicing, payment processing, and customer communication.

Recycling Management Software

Recycling management software helps manage the process of recycling. It can track the collection, processing, and sale of recyclable materials.

Waste Audit Software

This software facilitates the conduct of waste audits, which are systematic examinations of waste generation and management processes. They help identify inefficiencies and potential areas of improvement.

Landfill Management Software (aka Scale House Software)

Landfill management software provides tools for managing landfills. This includes tracking the volume of waste, space utilization, leachate and gas management, and regulatory compliance.

Hazardous Waste Management Software

This is specialized software for handling hazardous waste. It includes features for tracking, classifying, storing, disposing, and documenting the handling of hazardous waste. Hazardous waste management software ensures safety and regulatory compliance.

In summary, not all waste management companies will need each type of software listed above. A waste management company's specific needs will depend on a variety of factors, such as company size, waste streams handled, or regulatory requirements.

Users of Waste Management Software

Waste management software solutions are used by:

Municipal Waste Management Departments

These local government departments are responsible for the collection, transportation, and disposal of waste within a specific geographic area. They use waste management software to plan routes, track waste, monitor landfill use, and more.

Private Waste Management Companies

Private waste management companies provide similar services to municipal departments, often on a contract basis. They use waste management software to improve efficiency, manage customer billing, ensure regulatory compliance, and deliver value to their clients.

Manufacturing & Industrial Businesses

Manufacturing and industrial companies often generate significant amounts of waste as a byproduct of their operations. They use waste management software to track, classify, and dispose of this waste in compliance with environmental regulations.

Construction Companies

Construction companies generate a significant amount of waste, from unused building materials to demolition debris. Waste management software can help these companies manage this waste more efficiently, potentially turning it into a resource rather than a cost.

Hospitals & Healthcare Facilities

Medical waste is a unique and often hazardous category of waste that requires special handling. Hospitals and other healthcare facilities use waste management software to track and document their waste. This ensures that it is disposed of safely and in compliance with regulations.

Environmental Consultancies

These firms provide advice and services related to environmental management, including waste management. They use waste management software to perform waste audits, develop waste management plans, and provide other waste-related services to their clients.

Recycling Centers

Recycling centers receive, sort, process, and sell recyclable materials. Waste management software helps them track the flow of materials through their facility, manage customer relationships, and optimize their operations.

Landfill & Transfer Station Operators

Landfills and transfer stations are a common method of waste disposal. However, they require careful management to minimize environmental impact. Landfill operators use waste management software to monitor the use of space, manage leachate and gas, and ensure regulatory compliance.

Hazardous Waste Disposal Specialists

These specialists handle waste that is toxic, flammable, corrosive, or otherwise dangerous. They use waste management software to document their handling of hazardous waste, ensuring that it is stored and disposed of safely and in compliance with regulations.

Benefits of Waste Management Software

Waste management software comes with a myriad of benefits. It is an invaluable tool for modern businesses in the waste and recycling industries. Some of the primary advantages are:

Boost Operational Efficiency

Waste management software can significantly streamline operations. From scheduling and route planning to asset tracking and customer billing, these tools take the guesswork out of logistics. With everything running like a well-oiled machine, productivity can rise, and operating costs may decrease.

Enhance Regulatory Compliance

Navigating the intricate labyrinth of waste disposal regulations can be challenging. Thankfully, waste management software is designed to help your waste management or hauling business maintain compliance. It does so by enabling you to meticulously track and classify waste, provide documentation, and generate necessary reports.

Improve Environmental Impact

With waste management software, organizations can better manage waste disposal and recycling processes. This can lead to a reduction in their overall environmental footprint. By improving recycling rates and ensuring waste ends up in the right place, you take a step closer to a more sustainable future.

Enable More Effective Resource Utilization

With route optimization features, waste management software can lead to more effective utilization of resources like vehicles and personnel. This means less time and fuel wasted on inefficient routes. As a result, you can save on costs while lowering carbon emissions.

Streamline Customer Management & Billing

Having a systematic process for managing customer information and billing can be a huge time saver. With waste management software, the entire process can be automated. This reduces errors and frees up time to focus on customer service and other important aspects of your business.

Enhance Data-Driven Decision-Making

With waste management software, companies can generate valuable data about their operations. They can then analyze this data to identify trends, bottlenecks, and areas for improvement. This leads to more informed, data-driven decision-making.

Improve Safety

Particularly in the case of hazardous waste management, these software solutions can enhance safety. They help to ensure that proper handling and disposal procedures are followed. They also maintain detailed records - a vital element in case of safety audits or inspections.

Reduce The Risk Of Penalties

Failure to comply with waste management regulations can lead to hefty fines. By using waste management software, organizations can mitigate this risk. The software can alert you if you're not in compliance, allowing you to make adjustments before it's too late.

Top Waste Management ERP Platforms

Below are seven of the best waste management platforms available. We'll outline their features and overall usability to help you choose the right one for your business.

1. Basestation

If you're looking for a waste management solution that will help you stay organized, save time, and minimize administrative headaches, Basestation has got you covered. This comprehensive platform offers a suite of tools to help manage scheduling, dispatching, routing, asset tracking, and billing. Basestation is built for both solid and liquid waste haulers, including residential, commercial, roll off, portable toilet, and septic companies.

Basestation's cloud-based software allows you to access your business from anytime, any place, anywhere. Stop wasting time using multiple systems to run your business – with Basestation, manage everything from one, centralized system to save you time and keep your business organized.

Some of its primary features include:

  • Order Management: Basestation helps you stay organized by letting you manage orders, view customer information in one place, and create custom reports.
  • Routing & Dispatching: Create efficient routes and assign drivers.
  • Asset Tracking: The platform provides real-time tracking of dumpsters and vehicles, so you can stay on top of your assets.
  • Billing & Invoicing: Basestation enables you to bill customers automatically to streamline your invoicing processes.
  • Driver App: The software has a mobile app for your drivers so they can stay connected and access information on the go and in real-time.
  • Analytics & Reporting: Take advantage of built-in analytics tools to gain valuable insights into your operations. You can also customize reports to get a better understanding of your waste hauling business.

Basestation is best for waste haulers needing to track, manage, and report on their waste hauling processes.

2. Box Tracker

Box Tracker offers an array of features to help waste management companies stay organized and efficient. It has a simple interface that makes it easy to navigate and manage waste inventory, as well as automate the billing process.

Box Tracker helps dumpster companies, recyclers, and waste haulers save time by eliminating manual processes such as data entry. It uses the cloud to make tracking and scheduling easy. The system has reporting capabilities that give users real-time data insights, allowing them to quickly spot problems and act accordingly.

Some of its main features include:

  • Accounting Suite: Users can create accounts, track expenses, and analyze reports with ease.
  • Inventory Tracking: Tracking automates the process of tracking waste inventory throughout its journey from disposal to recycling.
  • GPS Dumpster Tracking: Monitor your dumpsters in real-time right from your computer.
  • Driver App: Drivers can pick up the right waste, record the pickup, and check in for delivery using a customized driver app.
  • Order Taker: An order-taker feature makes it easy for customer service reps to take orders quickly and accurately. It also helps with scheduling pickups and tracking progress.
  • Automated Communication: Automated communication features can help streamline communication between customers, drivers, and waste management services. This includes automated notifications when pickups are scheduled and when orders are ready for collection.


TRUX is a waste management solution that helps companies of all sizes manage their waste materials more effectively and efficiently. The app allows users to quickly create waste reports and view analytics on how much material is being used and disposed of. You can also set up automatic notifications for when it's time for the next pick-up cycle.

Some of its key features include:

  • Finance & Operational Reporting: TRUX provides users with detailed data and insights about their waste management operations. You can keep track of the cost per ton of recycled materials, amount of material diverted from landfill, and more.
  • Billing A/R Management: Users can manage their billing and accounts receivable, streamlining payments for waste collection services.
  • Operations Management: Streamline the waste management process, from scheduling pick-ups to tracking inventory.
  • TRUX Mobile In-Cab: Drivers can access pick-up and delivery information while they are on the road. This helps to streamline waste collection operations, reduce paperwork, and help teams save time.
  • Security Data Management: Users can securely store and share confidential waste management data. This helps to ensure that companies remain compliant with environmental regulations and keep their operations secure.

4. Trash Flow

Trash Flow helps streamline trash collection operations. It provides solutions for creating and managing routes, scheduling pickups, invoicing clients, tracking vehicles and drivers, and more.

It has several tools and features, such as route optimization, GPS tracking of drivers and vehicle locations, automated invoicing, real-time notifications, and customer support. These features help businesses save time and increase efficiency. It's suitable for companies of all sizes - from small one-man operations to larger fleets with multiple vehicles.

Some of its primary features include:

  • Route Management & Optimization: You can create and manage routes, assign pickups, set up schedules, and generate invoices. The route optimization feature helps you optimize your routes for maximum efficiency in terms of time and distance.
  • GPS Tracking: You can track the location of your drivers and vehicles in real-time with GPS tracking software so that you always know where they are.
  • Reporting & Analytics: Trash Flow provides insights into your operations, customer data, and more. This helps you make better business decisions and stay on top of your operations.
  • Off-Site Backup: You can easily recover data in the event of a disaster.
  • Landfill Management: The landfill management tool allows you to keep track of waste materials and ensure that they are disposed of properly. This increases efficiency and reduces the amount of material sent to landfills.

5. Dumpster Rental Systems (DRS)

Dumpster Rental Systems (DRS) provides waste management systems for commercial, industrial, and residential applications. It offers customizable solutions to help businesses optimize the cost and efficiency of their waste collection operations.

This software includes a dashboard that allows users to track waste collection performance and access detailed reports. It also offers various tools for scheduling pick-ups and managing payments, as well as an inventory management system that ensures supplies are kept up-to-date.

Additionally, Dumpster Rental Systems provides analytics features that enable you to identify areas of improvement in your waste management processes. It helps businesses monitor and analyze their sustainability efforts, as well as calculate the cost of disposal.

Some of the main features of Dumpster Rental Systems include:

  • Automated Invoicing: Waste management companies can quickly generate invoices for their customers.
  • Tracking & Monitoring: This software allows waste management companies to track the progress of dumpsters as they are filled up with waste materials.
  • Dispatching & Routing: You can assign and route dumpsters to customers, ensuring that they get to where they need to go.
  • QuickBooks Integration: Waste management software can be easily integrated with QuickBooks, giving you the ability to keep your financial records and accounts in good order.

6. WAM

WAM is a cloud-based waste management software designed to help businesses manage all their waste-handling processes. It provides features such as route optimization, invoicing and billing automation, driver performance tracking, customer support, and much more. It is designed to help waste management businesses maximize efficiency while minimizing costs.

As mentioned, the software is cloud-based, so users can access their data from any device with an internet connection. It features an intuitive interface that makes it easy to get started.

With its integrated mapping and route optimization capabilities, WAM helps users plan efficient routes for their collection teams. Additionally, its inventory management tools allow users to keep track of their inventory at all times.

Some of the key features of WAM include:

  • Schedule, Routing, and Dispatching: You can manage your waste collection routes, create optimized schedules for drivers, and track pickups in real-time.
  • Inventory Management: Inventory management let’s you keep track of your waste collection needs, as well as inventory levels of containers and equipment.
  • Analytics: WAM provides detailed analytics that allows you to measure productivity, performance, profitability, and customer satisfaction.
  • Driver App: Drivers can track their routes in real-time, view orders and invoices, schedule pickups, and more.
  • Customer Portal: WAM's customer portal allows customers to easily manage their account information, place orders for waste disposal services, track driver performance, view billing statements, and more.

7. Routeware

Routeware is a cloud-based waste management system that provides businesses with a comprehensive waste collection and tracking solutions. The software enables users to easily manage their waste operations, such as collecting, storing, transporting, and disposing of materials.

Routeware provides real-time actionable insights, enabling users to track and analyze their waste operations in a visually appealing dashboard. This data can be used to identify trends in waste disposal and adjust operations accordingly.

Some of its key features include:

  • Customizable Email & Text Notifications: Send out automated notifications to remind users about upcoming waste collection and disposal deadlines.
  • Schedule & Dispatch: Quickly schedule pickups, assign drivers and dispatchers, and allocate resources accordingly.
  • Employee & Asset Tracking: Track your staff and assets in real time to stay on top of waste operations.
  • Reporting & Analytics: Comprehensive reporting tools allow you to generate detailed reports about your waste disposal operations.
  • Real-Time Billing: Generate invoices and bills in real-time.
  • Brokering: Routeware also helps you to broker and negotiate with third-party vendors for waste disposal services.
  • Mobile App: Helps users to manage and monitor waste operations on-the-go.

Important Features of Waste Management Software

When considering your options around which platform to buy into, check whether it has the key features you might need. These help you work more efficiently and gain a competitive edge. Here’s what you look out for:

Inventory Tracking

Go for software with inventory tracking capabilities to be able to see where your containers are, how long they’ve been out for, and when they need to be moved. This ensures you are turning your inventory over frequently so you get the most out of your assets.

Process Automation

Waste management involves many processes that can be labor-intensive and time-consuming to handle manually. With automation capabilities, you can streamline the workflow and automate routine tasks like scheduling, routing, dispatching, inventory tracking, invoice generation, reporting, and more.

Route Optimization

Route optimization is essential as it streamlines the waste collection and disposal process. The software you choose should be capable of finding the most efficient routes based on factors like time and distance traveled. It ensures maximum efficiency and cost savings.

Dispatching & Driver App

The driver app feature allows drivers to access real-time data on their routes. Most waste management software programs now include a mobile app. This gives drivers easy access to the most up-to-date information, including pick-up schedules and delivery instructions. Having access to an app helps streamline operations while ensuring that drivers are always informed of route changes or other important updates. An app that is simple, easy-to-use, and straightforward for drivers is the most important criteria of all.


Implementing software with strong reporting will allow you to make better business decisions with real-time information. Rather than waiting until the end of the year to understand what changes need to be made in your business, software allows you to better track productivity and make adjustments as needed.


The ability to integrate with other systems is an important feature of waste management software. This helps automate processes and avoid manual data entry, saving time and improving accuracy.

Customer Support

No matter how intuitive the software is, it’s always possible that users may need assistance at some point during their use of the program. Therefore, it’s important to select waste management software that provides reliable customer support. Check for the availability of phone, email, and live chat support so that users can get help quickly when they need it.


Having good waste management software is crucial for any waste, recycling, hauling, or landfill operation. It helps you save money, reduce paperwork, improve efficiency in the workplace, and better manage your business. It's like having an extra set of hands helping you manage the complexities of waste disposal and recycling, making your job easier and more effective. The best waste management software should be easy to use, intuitive, and reliable.

Check out Basestation to help you save time, stay organized, and reduce administrative headaches for your waste hauling operation. Book a demo today!