6 Best Portable Toilet Software Solutions

February 11, 2024
5 min read

Portable sanitation solutions have transformed outdoor events and construction sites by providing convenience, hygiene, and comfort in areas lacking traditional restroom facilities. However, manually organizing and overseeing the logistics of these portable toilets can be overwhelming.

You must keep track of rental schedules, servicing requirements, and ensuring continuous cleanliness and stocking – this is why you need portable toilet software.

Portable toilet software has modernized the management and upkeep of these facilities, streamlining deployment, scheduling services, and tracking locations. However, choosing the best in today's market can be challenging.

This article examines the top portable toilet software available, and what makes them stand out from the rest.

What is Portable Toilet Software?

Portable toilet software is a specialized tool designed to simplify the management of portable sanitation units. It's used by portable toilet and septic pumping service providers to coordinate every aspect of their operations, from inventory tracking and scheduling cleanings, pickups and drop-offs to client billing and route planning for service technicians.

This software marks a significant advancement over traditional paper-based or manual entry systems, which are time-consuming and prone to human error. Beyond tracking, the software optimizes operations, ensuring that each unit is serviced at appropriate intervals based on usage, thereby enhancing sanitation standards and better customer experience.

Its capacity to analyze data and generate reports offers valuable business insights that aid in decision-making and strategic planning for future growth and profitability.

Features to Look for in Portable Toilet Business Software

Below are some of the key features to look for in a portable toilet business:

Order Management

Order Management is a cornerstone feature of portable toilet software, as it integrates all customer information and schedules into a centralized system. This integration simplifies managing bookings, services, and client expectations.

Service providers can effortlessly monitor the status of orders, adapt schedules as client needs change, and maintain a well-organized database of client history and preferences. This results in more personalized service and improved customer satisfaction.

Routing & Dispatching

Routing and dispatching functionality is crucial for optimizing service routes and using resources. Portable toilet software with this feature allows managers to plan, modify, and oversee routes quickly, saving hours that would otherwise be spent manually mapping out service calls.

Asset Tracking

Asset Tracking empowers businesses to monitor the location and status of their portable toilets at all times. This level of visibility is key to maintaining operational control, as it helps prevent loss and theft and ensures timely servicing. Real-time tracking enables businesses to address client inquiries regarding installation or pickup promptly, boosting client trust and service reliability.

Billing & Invoicing

Billing & Invoicing capabilities automate the financial interactions with customers, decreasing the administrative load tied to manual billing procedures. This automation minimizes errors and discrepancies in billing, enhancing the professionalism and efficiency of the service rendered.

Driver App

The Driver App is designed for field service technicians. It is a direct communication link, providing truck drivers with up-to-date scheduling information on their smartphones or tablets. This increases operational efficiency by keeping drivers informed about the latest routes or service assignment changes. It also allows for instant communication of any last-minute adjustments.

QuickBooks Integration

This feature allows service providers to send invoices from the porta potty software directly to QuickBooks for bookkeeping and accounting purposes.This integration saves time, lowers the risk of data-entry errors, and streamlines financial management tasks.

Reporting & Analytics

The analytics tools within the porta potty business software thoroughly analyze business performance using various metrics. They generate detailed reports that help in understanding customer behavior patterns, service efficiency, and financial health. This information guides strategic planning for business growth and enhanced service delivery.

Real-Time Notifications

Real-time notifications keep clients in the loop with timely SMS and email updates regarding the status of their services. This communication creates a transparent and responsive relationship between the service provider and the customer. This enhances the customer experience by demonstrating attentiveness and commitment to service excellence.

6 Best Portable Toilet Software Solutions

To help you make an informed decision, here are some of the best portable toilet software solutions in the market:


Basestation provides complete software solutions for waste haulers, specifically for portable toilet and septic pumping haulers. It enables businesses to oversee orders, dispatch, routing, asset and inventory tracking, and billing through a centralized system. The platform aims to save time, alleviate administrative burdens, and streamline business operations.

With Basestation, you can efficiently manage and track all your portable toilets, service routes, driver schedules, and inventory levels. This ensures prompt and effective service delivery while reducing operational costs.

The key features of this software include:

  • Driver App: This feature allows drivers to access their schedules, routes, and work orders directly from their mobile devices, enhancing communication and operational efficiency.
  • Billing & Invoicing: Basestation simplifies the financial transactions involved with service provision by automating the creation of bills and invoices, reducing errors and saving time.
  • QuickBooks Integration: This software facilitates the seamless synchronization of accounting data with QuickBooks, ensuring accurate bookkeeping and streamlined financial processes.
  • Reporting & Analytics: Basestation generates essential data and insights regarding business operations, facilitating informed decision-making based on clear metrics and trends.
  • Cloud-Based: The software is hosted on the cloud, allowing access from any location with internet connectivity. This ensures secure data storage and up-to-date information.
  • Real-Time Notifications: Sends immediate updates to clients and drivers regarding service changes or confirmation, fostering effective communication.
  • Routing & Dispatching: Basestation optimizes routes and dispatches crews efficiently, resulting in reduced fuel costs and improved customer service.
  • Asset Tracking: With the software, you can keep track of all the portable toilets to prevent loss and ensure they are serviced on schedule, thus maintaining asset control.
  • Order Management: The software facilitates the organization and tracking of customer orders from placement to completion, ensuring accuracy and customer satisfaction.

The Service Program

The Service Program is a comprehensive software platform tailored for businesses operating in the portable sanitation, septic, and dumpster rental industries. It optimizes operations through features like customer and job management, billing and accounting, route optimization, and inventory management.

The Service Program’s mobile app enables real-time progress monitoring and communication between office and field staff. This software helps portable toilet businesses in enhancing efficiency, minimizing manual tasks, and improving service delivery.

The primary features of this software include:

  • Customer and Job Management: Offers a centralized database where businesses can access all relevant customer and job information with ease.
  • Billing & Accounting: The platform's billing system enables users to execute batch billing, significantly reducing the time to process invoices and receive payments.
  • Route Optimization: By optimizing driving paths, companies can minimize fuel consumption and vehicle wear and tear, leading to cost savings and a lower environmental impact.
  • Inventory Management: This feature provides a visual map of where all units are located, ensuring no unit goes misplaced or unattended.
  • Mobile App for Drivers: The mobile application provides drivers with essential information, such as job tickets, customer details, and optimized routes directly to their mobile devices.

MCS Rental Software

MCS Rental Software offers comprehensive solutions to manage the entire rental process, enhancing efficiency, asset utilization, and profitability. It provides real-time data access and cloud-based and mobile solutions, improving business visibility.

The software aids in making strategic decisions through interactive dashboards and business intelligence. It has a relatively simple user interface and customizable workflows, making it easy for new users to adapt.

The key features of MCS Rental Software are:

  • Toilet Servicing Route Management: Helps in organizing and planning the most efficient servicing routes for portable toilet rental businesses.
  • Resource Planner: A tool that allows for the effective allocation and scheduling of resources to maximize utilization.
  • Transport Mobile: Enhances logistics with mobile solutions designed to streamline transportation operations.
  • Inventory Management: Ensures real-time tracking and management of rental inventory, enhancing accuracy and service quality.
  • Route Planning: Offers sophisticated algorithms to optimize travel routes, saving time and reducing operational costs.
  • Purchasing: Streamlines the purchasing process with automated order processing and inventory restocking.
  • Document Management: Simplifies the handling of business documents, from rental agreements to invoices, all in a secure digital format.


AMCS provides software solutions targeting waste, recycling, transport, and environmental, health, safety, and sustainability sectors. Their platform supports digital transformation, enabling businesses to manage operations more efficiently and sustainably.

The software caters to a global clientele, striving to boost customer satisfaction, ensure legal compliance, promote employee safety, and drive profitability. With a commitment to innovation, AMCS offers scalable solutions to meet the dynamic needs of various industries.

Some of its main features include:

  • Automatic Pro-Rations: This feature simplifies the complexity of billing for different service periods by automatically calculating the prorated charges for customers who start or end their service mid-cycle.
  • Easy 28-Day & Anniversary Billing Cycles: This feature enables the business to set up unconventional billing cycles easily, such as a 28-day or anniversary cycle.
  • Scalable, 360-Degree Visibility: Provides a comprehensive, bird's-eye view of the portable toilet rental operations.
  • Integrated Customer Portal: Offers customers a self-service platform to manage their accounts, view service history, and make payments.
  • Mobile Solutions: Delivers real-time information on routes and services directly to mobile devices. This includes essential features like driver and customer signatures and image capture.


Evreka offers a platform tailored for waste management operations, focusing on efficiency and sustainability. The software aims to streamline waste collection, recycling processes, and city cleaning services. It provides tools for route optimization, inventory management, and customer service, aiming to improve operational workflows and minimize environmental impact.

Evreka's solutions are designed to meet the needs of portable toilet companies, facilitating data-driven decision-making and operational transparency. The platform includes features for real-time monitoring and reporting to enhance service delivery and environmental compliance.

Its key features include:

  • Operations Management: Helps optimize day-to-day operations, ensuring that portable toilet services are delivered efficiently. This includes scheduling, dispatching, and tracking service deliveries.
  • Fleet Management: The fleet tracking and management feature aids in monitoring vehicle health, optimizing routes, and reducing operational costs.
  • Asset Management: Assists in tracking and managing the portable toilets as assets. This includes monitoring their locations, status, and maintenance needs, ensuring that they are properly serviced and available when needed.
  • Route Optimization: Provides algorithms to determine the most efficient routes for service vehicles. This reduces fuel consumption and improves service times, making portable toilet collection, cleaning, and delivery more efficient.
  • Workforce Management: This feature ensures that teams are efficiently scheduled and tasks are appropriately assigned.

PRO Software Solutions

PRO Software provides a suite of tools designed for businesses in logistics, route optimization, and asset tracking. It's specifically tailored for sectors such as portable sanitation, medical waste, and pharmaceutical logistics.

The platform employs artificial intelligence to improve operational efficiencies, from scheduling and routing to customer relationship and financial management. It integrates various business processes into one streamlined system, facilitating better communication, tracking, and reporting.

Some of its key features include:

  • Office Manager Functionality: This streamlines administrative tasks of daily business operations. It includes client data management, workflow orchestration, and real-time communication tools.
  • Billing & Accounting: A robust module within the software that simplifies financial processes. It automates invoicing, manages payables and receivables, and synchronizes with commonly used accounting software.
  • Route Planning & Dispatch: This feature leverages live GPS time tracking data to adjust schedules on the fly and finds the best routes for drivers. It reduces delivery times and saves on fuel costs by accounting for traffic, weather, and customer time windows in its routing decisions.

Final Thoughts

Using efficient portable toilet software is crucial for ensuring smooth operational workflows, delivering exceptional customer service, and achieving significant cost savings.

All the software platforms mentioned in this article are robust solutions designed to enhance the efficacy of businesses within this niche market. Your choice ultimately depends on your enterprise's specific needs and operational demands, with each software offering a unique set of features to meet those needs.

For those seeking the best-in-class solution to elevate operational efficiency, Basestation clearly stands out among its peers. It's more than just software; it's a complete ecosystem tailored to meet and exceed the rigorous demands of the portable toilet industry.

Ready to transform your business with Basestation? Book a demo today and experience firsthand how our cutting-edge solution can revolutionize your operations.